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Step 1

• Open Microsoft Outlook 2016 at your Windows machine (if you are using Windows 10 you can simply search for Outlook).

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Step 2

• Click on the File menu in top left hand corner as shown in the screenshot.

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Step 3

• As we will add gmail account to Outlook 2016, click on Add Account as shown in the screenshot.

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Step 4

• We will setup Outlook 2016 to work with your gmail manually
• Select Manual Setup or additional server types
• Click Next

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Step 5

• We will configure your Google Workspace for business gmail via IMAP as it provides better functionality than POP.
• Select POP or IMAP radio button
• Click Next

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Step 6

• Enter your name in the name field
• Enter your Google Workspace (or gmail) email address in Email field
• Under account type, select IMAP
• Put imap.gmail.com in the incoming mail server
• Put smtp.gmail.com in the outgoing mail server
• In user name, enter you full google apps email address as shown in the screenshot
• Enter your google apps gmail password
• Leave the remember password checked
• Click on More Settings

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Step 7

• Check the box which says “My outgoing server (SMTP) requires authentication
• Click on Advanced tab

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Step 8

• Click on Advance Tab
• For incoming server (IMAP), select SSL from the dropdown as shown in the screenshot
• Now make sure the port number is changed to 993
• For outgoing server (SMTP), select TLS from the dropdown as shown in the screenshot
• Now change the port number manually to 587
• Click Ok

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Step 9

• Click Next
• A window will open to test our settings and connection
• Once the tests are passed, click on close to close this window
• Click Next

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Step 10

• You will see a message now saying “You are all set!”.
• Click on Finish

Step 11

• If you have followed so far, you will see all your google apps emails coming in your Microsoft Outlook 2016
• If you need any help, fill up the form below to contact us

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